HarborGate
Mobile-first vendor onboarding + compliance automation powered by agentic AI
The story
What I delivered
Vendor onboarding is slow due to email follow-ups, inconsistent document reviews, and manual risk reviews. In many orgs, onboarding can take weeks. One public example: IBM reported an average supplier onboarding time of 30 days and proposed reducing it to 2 to 5 days through automation.
At the same time, vendor ecosystems increase security exposure. A 2025 SecurityScorecard report found 35.5% of breaches in 2024 originated from third-party compromises.
Opportunity: Use an agent system to reduce cycle time while improving auditability, approvals, and governance.
Audience: Procurement, Compliance, Finance approvers, and Vendor admins.
Auto-Creation
Auto-creates a vendor profile from uploads (including camera scans)
Track Missing Docs
Chases missing docs with push notifications and one-tap upload links
Risk Checks
Runs risk and policy checks with evidence attached
Manage Approvals
Routes approvals based on risk thresholds and SLAs
Final Audit Packet
Generates an audit packet with a decision timeline and reasoning trace
Agent System
Research signals and numbers that shaped the design
Signal 1: Third-party risk is a major breach source
35.5% of breaches in 2024 originated from third-party compromises (SecurityScorecard).
Signal 2: Sanctions screening creates an overwhelming reviewer load
Sanctions screening alerts can have over 99% false positives, creating large manual workloads.
Industry commentary also notes false positive rates of 90%+ in sanctions screening.
A 2025 Federal Reserve paper reports LLM/SLM approaches can reduce false positives by 75% to 91% in their experiments.
Design implications
Evidence-first review UI (citations, trace, reason codes)
“Ask one question” fallback when confidence is low
Audit log and replay for every decision
Users
Vendor Admin: upload once, see progress, respond fast
Compliance Reviewer: approve safely with evidence
Procurement Manager: see status, SLA (Service Level Agreement), escalation queue
Finance Approver: approve only when payment readiness is verified